POLICY OWNER
Director
APPLIES TO
Everyone at the centre: students, parents, staff, specialists, visitors and contractors
THE ONE RULE TO REMEMBER
If you see a hazard, report it straight away, and make it safe if you can do so without risk.
1. Our commitment
We provide a safe and healthy environment for everyone who learns, works or visits here, in line with the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, the Regulatory Reform (Fire Safety) Order 2005 and RIDDOR 2013. This policy is reviewed every September.
2. Responsibilities
Role Responsibilities Director Overall responsibility; makes sure resources, training and insurance are in place Premises and Safety Lead Monthly safety checks, hazard log, risk assessments, electrical checks; takes unsafe equipment out of use First Aider On site for every in-person session; treats injuries; records accidents; keeps first aid kits stocked Fire Marshal and Deputy Lead evacuations, take the register to the assembly point, run fire drills Specialists and staff Supervise students, follow safe practice, report hazards and incidents the same day Students and parents Follow instructions, use equipment properly, and tell us about health needs
3. Fire safety
Alarm sounds Leave calmly by the nearest exit;
leave belongings Go to the assembly point on the fire notice Fire Marshal takes the register and headcount Nobody re-enters until told it is safe Figure 5 — Fire evacuation — the same steps for every session.
Fire exits and walkways are kept clear at all times; fire notices are displayed in every room.
Health and Safety Policy Keeping everyone safe and well at our centre, in mock exam venues and during online lessons.
Pass 11 Plus Grammar · Policy 03 JMS Publishers and Providers Ltd · Edgbaston, Birmingham Version 1.1 · October 2026 · Page 1 of 2 A fire drill is held at least once a year and recorded.
Students with mobility needs have a Personal Emergency Evacuation Plan (Policy 10).
4. First aid and accidents
Injury or illness First Aider treats;
999 if serious Parent told the same day Accident recorded the same day Reported under RIDDOR where required Figure 6 — What happens after an accident.
5. Medical needs, medication and illness
Tell us about any medical condition or allergy at enrolment, and whenever it changes. We need this to keep your child safe, and we handle it under Policy 12.
Emergency medication, such as inhalers or adrenaline auto-injectors, must be clearly labelled and brought to every session. We do not give any other medicine without written agreement.
Please keep your child at home if they are unwell or infectious, in line with NHS guidance. They may be able to join online if well enough.
If a child becomes unwell during a lesson, we contact the parent to collect them.
6. Premises and equipment
Monthly safety checks and a hazard and near-miss log.
Electrical equipment is checked regularly; faulty equipment is taken out of use immediately.
Written risk assessments for the centre, mock exam venues and any off-site activity.
Visitors and contractors sign in and are escorted; they are never left alone with students.
7. Online lessons
For online lessons, parents are responsible for a safe space at home, and an adult must be at home for the whole lesson. We build in screen breaks and encourage good posture.
Pass 11 Plus Grammar · Policy 03 JMS Publishers and Providers Ltd · Edgbaston, Birmingham Version 1.1 · October 2026 · Page 2 of 2